How to write formal emails using ChatGPT & Free AI tools | Hindi | Ritika AI
Education
Introduction
In today's fast-paced work environment, drafting formal emails can be a daunting task, especially when you need to communicate with your boss, clients, or HR. However, thanks to advancements in AI technology, this process has now become easier and can be accomplished in less than 60 seconds. You no longer need to stress about email content or formatting; AI tools can handle this for you seamlessly.
Step-by-Step Process to Write Emails Using AI
Choosing the Right AI Tool: Begin by using Google to find a suitable AI email writing tool. You can either search for it or click on a link provided in the description box of tutorial videos.
Installing the Extension: Once you find a reliable AI extension, click on "Add to Chrome" or your preferred browser to install it. After installation, the extension should be visible in your inbox.
Composing an Email: Click on the "Compose" button in your email application. You will see an option to engage the AI by typing in your email's content in a single prompt. For instance, you may want to invite clients to a product launch.
Inputting Your Request: In the prompt, clearly state your need. For example, “I want to invite clients for the launch of a new product, handmade luxury soaps. The event is on October 19 at Taj Palace, New Delhi.”
Selecting the Tone and Language: You can choose from various tones like professional, friendly, or casual, depending on your requirement. Additionally, select the length of the email—short, medium, or long—and the language you want to use, be it English, Hindi, or any other language you prefer.
Generating the Email: With all your preferences set, click on the 'Write' button. The AI will generate a complete email draft for you, ready for review.
Customizing and Finalizing: You can make any adjustments to the generated email. If you are happy with the draft, you can keep it as is. If you want another version or revisions, simply click on 'Replace' to generate a new draft.
Final Touches: After reviewing the email's content, you can finalize it and send it to your desired recipient.
This tool simplifies the email-writing process, allowing you to focus on the essential parts of your message without the added stress of drafting from scratch.
Keyword
AI email writing, formal emails, ChatGPT, client invitation, email templates, productivity tools, email composition, Hindi tutorial, easy email drafting, professional communication.
FAQ
Q1: What tools can I use to write formal emails?
A1: You can use various AI tools available online, such as ChatGPT and specific email writing extensions which are user-friendly and efficient.
Q2: How long does it take to write an email using these tools?
A2: Using AI tools, you can draft a well-structured email in less than 60 seconds.
Q3: Can I choose the tone of the email?
A3: Yes, you can select from different tones, including professional and casual, based on your need.
Q4: Is it possible to change the language of the generated email?
A4: Absolutely, you can write your email in various languages, including Hindi, English, and more.
Q5: Can I edit the email after it's generated?
A5: Yes, the tool allows you to make any modifications to the AI-generated email before sending it out.
